It is known that emails are for professional use (sending and receiving documents), not to send large files over the internet; for this reason and many others there is a limit on the size of the mail’s attachment. Back in time, the limit was barely 5-10 megabytes in total and 10 megabytes maximum for each attachment. Nowadays, the maximum can reach 33mb of attached files.
Why there is a limit on the size of the email?
These are some of the main reasons for the mail size limit:
- Mail systems often arbitrarily limit the size their users are allowed to submit.
- You also can’t email large files because the message will often pass through several mail transfer agents to reach the recipient. Each of these has to store the message before forwarding it and may therefore also impose size limits.
- The recipient mail system may reject incoming emails with attachments over a certain size.
- For security reasons, all email server providers limit the maximum email size that an email account can receive. Else, with no maximum email size limit, the email server would risk to be besieged with very large emails, causing it to desist working properly.
The result is that while large attachments may succeed internally within a company or organization, they may not when sending across the internet. Email infrastructure is not designed to cope with large files. That's why most email providers impose limits on the maximum size of a single attachment.
How to bypass the limitation of the attachment size on the email.
When exceeding the allowable limit, you will face this warning message displayed in the picture above, of course there is a solution for this problem, therefore we will show you the best ways on how can we transfer large files through email:
- By using the website “sendbig.com”. This website is one of the fastest and easiest way to send files larger than 25 or 33mb or long video through email. You can send up to 30 gigabytes for free. By just dropping the files, precising the recipient email and hop your files are sent over email to the sender without worrying about their sizes.
- Use Google drive. This is the default option for most people trying to send files-videos via email that are larger than 25MB. Upload your file or video on your drive and share the link of this file via email make sure to give access to the person who is receiving the mail so he can open the link. Google Drive offers 15gb of free storage space for all your gmail account and its related Google services, which seems too small compared to what we are need.
- Outlook/Hotmail allows sending files up to a maximum size of 33 MB. Above this, the user can upload attachments to OneDrive and send the link via email. The main limit of this method is that OneDrive have also limitation on the number of gigabytes stored, only 5gb for free!!
- Compress your files. Another easy way to get past the Gmail client file size limit is by sending compressed files. Before sending the large filemail you have to compress (zip, rar, …) it and the receiver will have to decompress it.
- Use Dropbox. Same as Google drive and OneDrive, you upload files and share the link with the receiver. Same as Google drive and One drive, Dropbox only offers 2gb of free storage which is too small to meet our need.
In conclusion using email to send large files might not be professional, and of course there is a limit size for the email. But this is not a big issue there are many alternatives to send large files or videos by email. Which one do you think is the best?